Agenda and Minutes
- Parishioners are not normally named in minutes as attendees or in terms of representations made unless necessary for the performance of a council’s statutory duties, functions, and contracts. Doing so creates the potential for Data Protection issues and as parishioners are not formally part of a parish council meeting doing so serves no purpose.
- Minutes are normally a record of decisions made and little else. We would not normally make a verbatim record of what individual Councillor have said. It is rarely necessary to record details of debate (examples of when it would be material to do so would be in evidencing that appropriate advice had been considered, or risks assessed in relation to decisions).
- Decisions made in council meetings are immediate and do not need the minutes to be approved before they are enacted.
- Minutes of the Annual Parish Council Meeting (some use the colloquial term “AGM”) are approved at the next meeting of the parish council, NOT a year later at the next Annual Parish Council Meeting.
- Minutes of the Annual Parish Assembly are not approved by a parish council, they are approved at the next Parish Assembly Meeting, which is usually an annual event, though can be more frequent if further Parish Assembly Meetings are called.
- Once the meeting as been held and the draft minutes of the meeting issued, the agenda is deleted from the website, but can be obtained from the Clerk if requested.
- Minutes can be made available in an alternative format if required, please contact the Clerk for assistance.