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Minutes 11.7.23

             STOGURSEY PARISH COUNCIL

MINUTES OF THE MEETING HELD ON TUESDAY 11h JULY 2023 at 1915.

Held at in the Youth Club, Victory Hall, Stogursey.

 

PRESENT:

Cllr Sue Goss (Vice-Chairman), Cllr Chris Morgan (Chair )part, Cllr Susan Jones, Cllr Gregor Millar, Cllr Julie Jones.

Cllr Scott Nurton, Cllr Chris Ford, Cllr Jenny Ody and Cllr Allan Searle B.E.M.

In attendance: R Wand (Clerk), Cllr R Woods and 1 member of the public.

 

PUBLIC FORUM

No matters raised

23/33       APOLOGIES FOR ABSENCE:
Cllr Chris Morgan was absent and the Vice Chairman took the Chair.

23/34      MINUTES OF THE PARISH COUNCIL MEETINGS held on 13th June 2023:

The draft minutes of the last parish council meeting had been circulated. They were proposed as amended by Cllr Ody seconded by Cllr Searle and were unanimously AGREED for signature by the Vice Chairman as a true and accurate record of the meetings.

23/35     DECLARATIONS OF INTEREST AND DISPENSATIONS:

No declarations of Interest and / or dispensations in addition to those already declared and available for public inspection, were made.

23/36    PARISH COUNCILLOR VACANCY

The meeting noted the issue of notice advertising right to call election for a Parish Councillor to fill the vacancy due to the resignation of Cllr Helga Staddon, closes 20.7.23.

  • UPDATE FROM SOMERSET COUNCILLORS

    Cllr Woods and Cllr Davies had submitted written updates which had been previously circulated to the members were noted. Cllr Woods highlighted that the proposed refuse workers strike had been postponed for two weeks.

 

  • REVIEW OF LONG-TERM ACTION LIST

An update regarding the grant application was still awaited from the Road Safety Fund. As the work surrounding the Growing for Health and Wellbeing had been completed it was unanimously agreed to delete this from the list.

1922 Cllr Morgan joined the meting.

  • HINKLEY POINT POWER STATION

The Vice Chairman  outlined  that A Station are trying to invest in local people by taking them as trainees/apprentices  to cover the roles of external contractors in the longer term. On B Station defueling has reached 95 out of 300 assemblies over the period since March 22 to date. There is a 3 to 5 year timescale for such to be completed. The SSG meeting frequency is to be reduced from 3 to 2 a year, which she felt was a detriment as local knowledge, contact and expertise will be lost. In respect of the changes to noise monitoring, this was felt to be a positive step

  • FINANCE

  1. The list of invoices for payment and monies received, (Appendix 1) and the Financial Statement (Appendix 2) had been forwarded to members before the meeting and are attached to these minutes. The Financial Statement was noted. It was resolved unanimously that the Invoices for payment were to be settled. All payments will all be made online, by cheque, direct debit or by debit card. ACTION: Clerk
  2. The meeting noted the first quarter budget monitoring report.
  3. The meeting reviewed draft investment policy and reserves policy documents, which it was unanimously resolved to adopt both the policies.
  4. The meeting reviewed an agenda paper from the Clerk to consider and resolve the opening of an additional investment account, Cllr Ody proposed the opening of two accounts with £35,000 being invested in each, those being a 95 day business savings account with Redwood Bank and  a 95 day business notice account with Cambridge and Counties Bank, the signatories to which would be as Lloyds Bank which was seconded by Cllr Ford and carried unanimously.

ACTION: Clerk

 

  • MEETING REPORTS


    a)      Unitary Council for Somerset Update: had been circulated  the Chairman had attended the initial Dowsbourgh LCN meeting  at the Victory Hall, but was disappointed at the officers running the meeting restricting debate. Nether Stower Parish Council had circulated their thoughts on the meeting and were asking for feedback, which the Chairman had supplied.

  1. b) Paddons Farm, the anticipated debate on the land transfer was postponed as the Clerk had raised several queries with Somerset Council Planning, which were yet to be clarified.
  2. c) Cllr Jones updated on a recent PCC meeting where Rev Alison Walters outlined the changes to services within the parish to encourage involvement across all ages.

 

  • NOTIFICATION OF FORTHCOMING MEETINGS

    HPC

Transport Forum                                            13.07.23

Community Forum                                        21.09.23

Main Site Forum                                           19.10.23

Site Stakeholders Group                             xx.xx.23 Tba

Steart Forum                                                   xx.xx.xx  Tba

LCN meeting                                                    xx.09.23 Tba

  • CORRESPONDENCE

The meeting noted a Freedom of Information request that had been responded to by the Clerk as had correspondence regarding Paddons Farm Play Area.

The Clerk had arranged awareness sessions to be held on the afternoon of Wednesday 6th September at St Peters Church (1500-1600) and the Victory Hall (1800-1900).

 

  • ENHANCEMENTS

  1. The Chairman hoped that volunteers would be able to continue assisting with the planters to ensure they continue to be a valuable asset to the parish.
  2. The Clerk reported that the EIA had been agreed for the benches on The Gravel and further information was being gathered for submission to enable the S106 funding to be released in due course.
  3. Cllrs Ford and Searle agreed to continue monitoring enhancements. Cllr Jones reported that the new planters in Stolford were working well and looking good.

        

  • HIGHWAYS ISSUES

                        There were no issues to raise of a general nature.

  1. a) The Clerk had circulated information from Somerset Council which outlined the procedure for Parishes to follow if they wished to fund 20mph limits within their parishes. The meeting considered if the speed limit could be reduced from 30 mph to 20 mph from Tower Hill to Church Street, Stogursey, to which was added Lime Street and consideration of a similar reduction for 30mph speed limits of the hamlets of Burton and Shurton. Further research and data collection would be required. ACTION: Chairman and Cllr Millar to report back to August meeting.

 

  • PUBLIC RIGHTS OF WAY

Cllr Jones reported no issues of concern had been raised.

 

  • PLANNING APPLICATIONS AND DECISIONS:

Cllr Ody reported on current matters:

  1. Ongoing matters

Appendix B to the agenda was noted

  1. b)   New Applications;
  2. i) 3/32/23/005 on Bishops Cottage, Shurton Lane, Shurton, Stogursey, Bridgwater, TA5 1QF

Erection of first floor extension and single storey extension to the rear elevation. It was agreed that no comments would be submitted.

 

  •   DATE AND TIME OF THE NEXT MEETING:

Tuesday 8th August 2023 at 7.00pm meeting at the Victory Hall, Stogursey.

 

  

The meeting closed at 20:27

 

Signed: …..………………………………………….…..  (Chairman)                          Date: ……………………………………

 

 

APPENDIX 1 SPC Minutes 11th July 2023

Schedule of Receipts and Invoices for Payment 11th July 2023

Payments made since the last meeting on 13.6.23

 

Payee Amount

£

 Payment Type Details
Payee Amount

£

 Payment Type Details
R Wand 678.01 BP Clerk Salary May23 (includes allowances, mileage, less PAYE & Pension contributions)
HMRC 181.40 BP Employee tax & NIC (PAYE) & Employers NIC May 23
NEST 110.03 DD Employee & Employer Pension Contribution May 23
GWB Services 187.20 BP BRPA mow n Strim  27.4.23 & 17.5.23
S Foster 1000.00 BP Closed Churchyard Mow n Strim

4.4, 19.4, 3.5, 17.5 & 31.5.23
Stogursey & District Victory Hall Committee 1820.00 BP Rural Parking Fund – initial support payment 1.6.23 to 30.11.23
FOSS 500.00 BP Grant for FOSSFest 1.7.23
Greenslades 1999.58 BP Lengthsman Service April 2023
Idverde 599.04 BP Parish Dog Bins – SLA renewal
Microsoft 11.28 DC Business 365 monthly fee
B.H. White 40.00 DC Chairmans Allowance – Purchase of flowers
IONOS 5.99 DC Website hosting May 2023 (due 28.6.23)

Payments due 11.7.2023

 

Payee Amount

£

 Payment Type Details
R Wand 655.51 BP Clerk Salary June 23 (includes allowances, less PAYE & Pension contributions)
HMRC 181.40 BP Employee tax & NIC (PAYE) & Employers NIC June 23
NEST 110.03 DD Employee & Employer Pension Contribution June 23
C Morgan 129.60 BP Mileage claims – Jan to June 2023
MiJan Ltd 90.00 BP EasyPC Accounts software annual fee (2023/2024)
Greenslades 2499.48 BP Lengthsman Service May 2023
Greenslades 1998.58 BP Lengthsman Service June 2023
Microsoft 11.28 DC Business 365 monthly fee
IONOS 5.99 DC Website hosting monthly fee

Receipts since last meeting

Bank Interest                          –              June 2023                                         £  91.95p

APPENDIX 2 SPC Minutes 11th July 2023

 
STOGURSEY PARISH COUNCIL  
FINANCIAL STATEMENT – AS AT 30th June 2023  
 
 
Balances as per bank accounts 31.5.23  
 
Treasurers Account £5,684.35  
Deposit Account £32,506.05  
Reserves & Grants Account £111,771.53 £149,961.93  
 
Plus Receipts -June 2023  
Treasurers Account £3,166.12  
Deposit Account £20.71  
Reserves & Grants Account £71.24 £3,258.07  
 
 
Less Payments – June 2023  
Treasurers Account £7,132.53  
Deposit Account £1,500.00  
Reserves & Grants Account £1,666.32 -£7,040.78  
 
 
Balances as per bank accounts 30.6.23  
 
Treasurers Account £1,404.24  
Deposit Account £31,037.19  
Reserves & Grants Account £110,239.01  
£142,680.44  
 
Less unpresented cheques £0.00  
Plus uncleared credits £0.00  
 
 
Available Funds at 30.6.2023 £142,680.44  
 
 
         
Balance as per cash book    
Treasurers Account £1,404.24  
Deposit Account £31,037.19  
Reserves & Grants Account £110,239.01  
     
  £142,680.44  
         
 
 
 
 
 
 
Summary of Reserve Bank Account @ 30.6.2023  
1621.89 Ext Grant – Stogursey Oral History Project ]  
3859.27 Ext Grant – Castle St Flood Scheme ]  
226.84 Ext Grant – Castle St Flood Scheme Contingency ]  
50750.68 Ext Grant – (from HPC) – Lenghtsman Scheme ] Not PC Funds  
1305.37 Fingerposts project grants ]  
1449.94 Ext Grant –  Growing for Health and Wellbeing ]  
90.00 Allotment Refundable Deposits ]  
59303.99 Total External Grants   ]  
530.01 Interest to 30.6.23 Reserves a/c only
5000.00 Multi Sports Area
2250.00 SWTC Election Costs 2022/2027
700.01 Laptop
4500.00 BRPA essential maintenance
2000.00 Refurbish the Pound
5000.00 Grounds and maintenance
4500.00 Defibrillator (annual build-up of funds)
25280.00 Contingency
1175.00 Reopening Grant – Bench on The Gravel
50935.02 Total PC funds
110239.01 TOTAL IN RESERVES’ ACCOUNT