The Annual Assembly is an opportunity for parishioners on the electoral roll for Stogursey to raise any matters of concern to them that relates to the local community.
It would be helpful to have written notice of any matters to be raised, to provide time for an answer to be prepared if necessary,. If you do have an issue to be raised please contact the parish clerk on firstname.lastname@example.org.
However, it is not essential – matters can be raised at the meeting without prior notice.
What is the Annual Assembly?
Strictly this is the Annual Meeting of the Parish. It can also be known as the Annual Parish Meeting, they are all the same thing.
The Annual Assembly is the meeting where the parish council report to its electorate on what it has accomplished in the preceding year
Electors, public and press are invited are the to hear reports from the Chairman, District & County Councillors, community groups and any organisation that the town or parish council has funded during the year.
The Council may also invite the local community policeman, neighbourhood watch co-ordinator, local headmaster etc. to address and inform the audience on community matters.
The Annual Assembly is a SEPARATE meeting from the Parish Council Annual Meeting. The Annual Assembly should be a relatively informal event for the community whereas the Annual Meeting of the Parish Council is a formal council meeting.
The Annual Meeting of the Parish Council must be held in the month of May and in an election year the meeting must be held between 4 and 14 days after polling day. This is the meeting of the parish council where they elect the chairman, make other annual appointments and review their insurance, risk management policies, etc.
When must the Annual Assembly be held?
The annual Assembly must be held between 1st March and the 1st June (inclusive) each year on a date decided by the Parish Council. The Annual Parish Meeting may not start earlier than 6:00pm. (LGA 1972 s 14 (4)). It is recommended that in an election year the Annual Parish Meeting should be held after the elections to prevent the meeting being used as hustings for potential District and County Councillors.
There should be an opportunity for the public and press to express their opinions on what the council are doing during the meeting.